Requirements of a Locally Incorporated Company In MALAYSIA

To appoint at least one licensed or approved company secretary and he/she must be a natural person of full age who has his principal or only place of residence in Malaysia to named in the Articles of Association of the proposed company.

  • He/she must be a member of a prescribed body or is licensed by CCM.
  • The company must also appoint an approved auditor to be the company auditor in Malaysia.

To appoint at least two (2) directors (promoters) and (2) shareholders (subscribers) who each has his principal or only place of residence within Malaysia. A company director may also be a shareholder to be named in the Articles of Association of the proposed company.

A Statutory Declaration is required of every proposed directors and subscribers (Form 48A) of the proposed company. A director must be of major age and must have his principal or place of resident in Malaysia. A company must have at least two directors named in the Articles of Association of the proposed company, and two subscribers to the Memorandum and Articles of Association of the proposed company. At least one secretary of a company shall be named in the Articles of the proposed company (Form 6).

Must maintain a registered office in Malaysia where the company statutory books and documents such as register book, minutes book, share certificates and common seal of the company which required under the provisions of the Act are kept.

The name of the company shall appear in legible Romanized letters, together with the company number, on its seal and documents.

QUALIFICATIONS REQUIRE TO BE APPOINTED AS A DIRECTOR OF A PRIVATE LIMITED COMPANY IN MALAYSIA?

  • He/she must be of age 18 years and above.
  • He/she person must not be an un-discharged bankrupt.
  • He/she must not have been convicted of an appointment.
  • He/she must be a resident of Malaysia or having a permanent residential address in Malaysia.
  • Clear copy of Identity card (Malaysian) and Passport (foreigner) of all directors and shareholders.
  • Portion of shareholding and paid up share capital required.

Important Note:
The foreigner’s who intend to incorporate new company or intend to purchase our ready made companies must have a residential address in MALAYSIA.

Providing origin permanent address, e-mail address, website (if any), business address, telephone and fax and mobile number for our company record.

Foreigner’s who are not in MALAYSIA need to verified the statutory declaration for appointment of director’s in origin place either by the notary public or commissioner for oath. Only A4 paper with 80 GSM and white color are allowed to be used for submission for the purpose to incorporate new company in MALAYSIA.

Overview Requirements

Foreign Directorship Malaysian / Foreigner Directorship
Minimum 2 Foreign Participants
Control By Foreign Directors
Age Above 18 years Old
Not Undercharged Bankrupt
Minimum 2 Malaysian / 2 Foreign Participants
Control By Foreign Directors
Age Above 18 years Old
Not Undercharged Bankrupt
Shareholders
Minimum 2 Foreign Minimum 2 or not more than 50
Minimum 1 And More Signatories
1 Foreign And 1 Malaysian
Minimum 2 or not more than 50
Minimum 1 And More Signatories Allowed
Banking Account
Signatories By Foreign Director / Shareholders
Opening Account Resolution
Company documents certified by secretary
Company Rubber Stamp
Passport Copies Of Each Directors
Signatories & Directors Must Present At Bank
Deposit RM 5,000 to RM 10,000
Account Ready Within 7-10 Working Days
Minimum 1 And More Company Account Allowed
Signatories By Malaysian and Foreign Director
Opening Account Resolution
Company documents certified by secretary
Company Rubber Stamp
NRIC (Identity Card)
Signatories & Directors Must Present At Bank
Deposit RM 5,000 to RM 10,000
Account Ready Within 7-10 Working Days
Minimum 1 And More Company Account Allowed
Visa Requirements
Foreign employment pass support by local directors
Authorized minimum RM 500,000 – 1 million
Paid-up minimum RM 500,000 to 1 Million
Minimum expatriate salary RM 7000.00
Business address compulsory
Telephone & Fax line compulsory
Base 70 % foreign shareholders and 30% local
Personally obtain / service provider
Approval within 1 to 3 months
Residential Address
Directors Must Provide Residential Address Within Malaysia either Malaysian or foreigner
Business & Office Address
Not Compulsory For The Purpose To Register Or Purchase Company
Retainer Fee For Registered Office Address (RM 720.00 Per Year)
Company Registered Office & Secretarial Office
Appointment Of Licensed Company Secretary
At-Least 1 Company Secretary Must be Appointed
Yearly Submission By Company Secretary to Companies Commission Malaysia.
Company Annual Return & Company Audited Account
Yearly Annual Meeting
Annual General Meeting (Compulsory
General Meeting
Extra ordinary general meeting & Special Meeting
Auditors & Tax Agent
Should be appointed within 3 months after the company full registered at Companies Commission Malaysia for opening Company Tax File
To handle Company Account
To handle Company Auditing
To handle Company Taxation
Yearly submission by Auditors (Audited Account) to Inland Revenue department Companies Commission Malaysia

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